Skip to content

How to Calculate Cost Savings from Automated Self-Service

Automated request management self-service accelerates the delivery process, improves accuracy and reduces costs. Here's how to calculate the potential return.

Published on

Jul 10, 2013

Written by

Tom Pick

Category

ERM

It’s not unusual to find large organizations still using manual processes for service delivery. Users fill out a paper form, fax it to a service desk number, then follow up by phone or email to check on the status of their service requests. This approach requires many inefficient, manual tasks in the service fulfillment process.

What many organizations want—and are trying to move to—is automated self-service for requests, with a single intuitive interface through which users can find any type of service, make a request, and get the service delivered with no manual interaction.

In this model, key tasks such as scheduling, approvals, costing and reporting are automated–accelerating the delivery process, improving accuracy, and reducing costs.

Requests are made through a web-based, mobile-friendly portal that requires no training to use. The portal also provides visibility into the delivery process, eliminating phone calls and email messages to check on the status of the request.

Benefits of this approach include:

  • faster service delivery;
  • a better user experience; and
  • a more effective, lower-cost process for delivering services.

Calculating the return on investment (ROI) start with an evaluation of the time spent requesting and delivering services under an organization’s current approach. This is then compared, on a per-request basis, to the time requirements under an automated enterprise request management (ERM) approach, including total cost of ownership for the new system over three to five years.

ROI is the cumulative cost savings across all services that can be automated divided by the total costs (software, hardware, services, implementation, training) of moving to an ERM approach. The total business impact varies with the volume of service requests which are candidates for automation.

To learn more about the ERM approach to automated self-service, download the whitepaper Enterprise Request Management: An Overview.

Subscribe to our weekly email newsletter

Latest Articles

Unlocking Developer Efficiency with the Right Tools
Complex Workflow   |   Aug 20, 2024

Unlocking Developer Efficiency with the Right Tools

Choosing the perfect Integrated IDE can streamline workflows and boo...

React’s useContext vs Redux: Global State Cage Match
Complex Workflow   |   Aug 13, 2024

React’s useContext vs Redux: Global State Cage Match

This post explores the critical distinctions between React’s useCont...

A Wonderful Front-end Training Experience in Beautiful Baltimore
Complex Workflow   |   Jul 30, 2024

A Wonderful Front-end Training Experience in Beautiful Baltimore

We recently had the pleasure of hosting a special onsite front-end t...